Subject: *** UPDATE: Laptop Security and Password Reset ***

Security Patch
Working closely with cybersecurity experts and forensic investigators, Spelman is making every effort to determine the specific cause and scope of the incident.  Spelman Technology Services is requesting that all personnel receive a critical software update on their Spelman issued laptops and tablets.   STS staff will be located in the Science Center, Room 230, from 8 a.m. - 5 p.m. through the end of the week to assist with the installation.  It is critical that your device receives the patch by January 14, 2020 to ensure our campus network remains secure.
This update should take no more than 15 minutes to complete. Due to the critical nature of the patch, if this critical update is not installed by January 14th, STS will freeze your device(s) until it is brought in for service.  

Password Changes
To be consistent with best practices, please remember complex passwords that are more difficult for an unauthorized user to guess are required. Simple passwords, such as “abcd1234” or “password” are easy to remember but are also easy for an unauthorized user to figure out.  Complex passwords represent a small investment of time but enhance security substantially.
All passwords must:
·        be at least eight characters long
·        contain at least one uppercase letter, lowercase letter and at least one numerical digit
·        contain at least one of these characters: !@#"$%&*+={}?<>'

STS is requiring all personnel to change their OneSpelman and Lotus Notes passwords by January 14, 2020. STS will lock all accounts whose passwords are not changed by January 14, 2020, deadline. If you have any questions, please contact the STS Service Desk at 404-270-5400.

***HOW TO INSTRUCTIONS***

How to Change Your OneSpelman Password While on Campus
If you are using a Spelman issued computer running Windows OS or Mac OS, please make sure you are connected to the network before following the steps below.
Windows Users:
After logging into the computer, press CTRL-ALT-DELETE and select Change a Password. Follow the onscreen instructions to set your new password.

Mac Users:
1.        Open System Preferences
2.        Click on Users & Groups
3.        Click Change Password and follow the onscreen instructions to set your new password.

How to Change Your OneSpelman Password When Away from Campus
Login to the MySpelman portal by navigating to https://my.spelman.edu. Place your mouse over your name in the top right corner and choose Change Password from the menu option. Follow the onscreen instructions to change your password.

When changing your OneSpelman password, remember to update the following:
·        OneSpelman Login (PC/Laptop) – Restart your PC or laptop and login with your new password.
·        Spelman Wireless (PC’s/Laptops/Smartphones/Tablets) – Update all Spelman wireless profiles on PC’s, Laptops, Smartphones and tablets with your new password as soon as possible.
Failure to change your password and update all devices will result in your inability to access Spelman College systems.

How to Change Your Lotus Notes Client Password
1.        Open Lotus Notes and login with your current password.
2.        Once Lotus Notes is open click on the File Menu and choose Change Password.
3.        Enter your current password again at the prompt
4.        When the Change Password dialog box appears, enter your new password and click OK
NOTE: If you have multiple computers with the Lotus Notes client install, you will need to repeat these steps on each instance of Lotus Notes. (Example. John has a laptop with the Lotus Notes client install and he also has a desktop with the Lotus Notes client install. John will need to perform these steps on both his laptop and desktop.)

Webmail/iNotes ONLY users (Example:  Adjunct professors, FMS staff, other contractors)
1.  Go to https://webmail.spelman.edu?changepassword
2.  Enter your current username and password and click Login
3.  Enter your Old password, New password and Confirm New password and click Submit




Thank you for your diligence and attention to cybersecurity